Last updated: July 2026 · This page documents how employees opt in to SMS notifications.
Who receives messages
ManageMyStaffing is a closed-system workforce-management application for skilled-nursing-facility staff. Only verified employees of contracted facilities receive SMS — there is no public sign-up. Each new hire is invited into the application by their facility's HR administrator and completes their own onboarding paperwork before any SMS consent can be recorded.
How employees opt in
Employees opt in via a discrete, standalone SMS Consent step in the new-hire onboarding flow — a separate screen the new hire completes on their own device. The page prominently states: "THIS IS OPTIONAL — YOUR EMPLOYMENT DOES NOT DEPEND ON IT" and that signing up for text messages is NOT a condition of employment, hiring, scheduling, assignments, or pay. The consent checkbox defaults to unchecked; the new hire must actively check it, enter a valid US mobile phone number, and sign in an on-screen signature box for the opt-in to be recorded. They can skip the step entirely by clicking Continue without checking the box — onboarding proceeds normally. Adding or editing an employee in the admin modal does NOT enroll the employee in SMS and does not grant any SMS consent. Employees can also manage their SMS preferences at any time via Communication Preferences in the app. Mockup of the in-app SMS Consent step below:
Exact consent language shown to employees (verbatim, in-app)
☐ YES — send me optional text messages about open shifts and schedule changes.(defaults to unchecked — new hire actively toggles to opt in)
I understand this is optional and is NOT a condition of my employment, scheduling, or pay. Message and data rates may apply. Message frequency varies. Reply STOP to opt out, HELP for help.
Where consent is recorded
When a new hire checks the consent box, enters a valid US mobile phone number, signs the signature box, and submits, the system writes a timestamped, audit-logged consent record containing the E.164 phone number, the exact consent text the employee saw, the captured signature, the user agent, and the consent method (self-service-onboarding). The audit entry is HMAC-chained and mirrored to write-once Azure storage per HIPAA §164.312(b).
How employees revoke consent
An employee may revoke SMS consent by replying STOP to any message they receive — this immediately stops all further SMS to that number — or by using the Communication Preferences screen in the app (accessible from the avatar menu) to turn off SMS directly. Employees can also contact their HR administrator to remove the consent record from their profile.
Sample messages employees receive
From: ManageMyStaffing
Open shifts are available in ManageMyStaffing. Sign in to view and claim: https://managemystaffing.com — Reply STOP to opt out, HELP for help.
From: ManageMyStaffing
Urgent: a shift needs coverage. Sign in to view: https://managemystaffing.com — Reply STOP to opt out.
From: ManageMyStaffing
You've been added to your facility's schedule. Sign in: https://managemystaffing.com — Reply STOP to opt out, HELP for help.
Opt-out (STOP) and help (HELP)
STOP — reply STOP to any message to immediately unsubscribe from all SMS. The system logs the opt-out and stops all further SMS to that number.
HELP — reply HELP to receive contact information for ManageMyStaffing support.
Employees can also disable SMS notifications in their in-app profile under "Notification Preferences."
Message and data rates may apply per the recipient's wireless carrier plan.
Frequency & content
Frequency varies based on the employee's role and the facility's staffing needs (typically 0–10 messages per week per employee).
All SMS are transactional only — open shifts, schedule changes, time-off responses, HR documents. No marketing.
Privacy & data handling
Phone numbers are stored encrypted at rest and never shared with third parties for marketing. Full details: Privacy Policy § 3 (SMS communications & opt-out).
Contact
ManageMyStaffing — Manage My Staffing LLC
3805 Turkey Creek Dr, Austin, TX 78730
Email: support@managemystaffing.com
Phone: +1 (806) 318-5030